RapidILL

Fast and cost-effective
interlibrary loan

THE RAPIDILL STORY
RapidILL is a dynamic and community-oriented interlibrary loan and resource sharing system designed for quick and efficient transactions. With a focus on saving staff time, RapidILL provides tools for automating workflows and leveraging your institution’s collections for peer-to-peer sharing and document delivery.

A dynamic and robust interlibrary loan and resource sharing experience

RapidILL was developed by library staff for academic libraries. Its goal is to provide tools and workflows to enhance your ability to provide material to your patrons.

Seamlessly integrates into your existing library workflows

RapidILL coexists and augments your local ILL management system to operate transparently behind the scenes. Your patrons receive their requested material faster using the same requesting mechanisms they are familiar with.

Effectively utilizes your library’s collections

Leverage RapidILL to simplify your local document delivery operations. RapidILL’s holdings options provides a myriad of ways to expose your collections to partner libraries.

Provides solutions for interlibrary collaboration

RapidILL was designed to maximize resource sharing engagement between libraries and consortial or library groups. The RapidILL system supports tiered and priority arrangements to ensure your library is working effectively with key partners.

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An interlibrary loan revolution of speed, simplicity and savings

RapidILL, designed by librarians for librarians, streamlines and automates interlibrary loan processes, reduces turnaround time, and cuts costs.
As a resource sharing system uniquely built around a community of reciprocal users, RapidILL has an outstanding request fulfillment rate of 95% and an average delivery time of less than 12 hours for digital assets.

This is primarily the result of a mutual commitment by every institution in the RapidILL community to 24-hour turnaround times and free-of-charge ILL transactions. The innovative tools, workflows and technology of RapidILL, now part of the Ex Libris family of solutions, make those transactions seamless, transparent and cost-effective for all participating libraries.

 

Resource Sharing Teams Face Evolving Demands

No library has the ability or budget to own everything, but since the 1960’s resource sharing has been key to overcoming this limitation. The digital age has greatly increased its importance, with patrons and academic staff able to identify useful local, national and international resources more easily than ever before. While libraries worldwide are struggling with shrinking
budgets, physical shelf space and staff sizes, they must also constantly adapt to more complex and dynamic processes. Library staff members are spending a significant amount of time on multistep processes to review and fulfill patron requests, including determining how and from whom to request the material. They need to check if the item is held locally, locate potential holding libraries, and review lender policies and prices. Often, there is not even an indication of how quickly a lender can fulfill a given request, which complicates service for end-users and
creates uncertainty about its timeliness.

A Resource Sharing Revolution

RapidILL, now part of the Ex Libris family of solutions, resolves those issues with a quiet revolution in resource sharing. Developed at Colorado State University by interlibrary loan staff and for interlibrary loan staff, RapidILL provides immediate, simplified, and centralized resource request and delivery through a unique community of reciprocal users. Turnaround times are
drastically reduced, while the resource sharing process is seamless, transparent, and cost-effective.

Automated and streamlined

Every RapidILL member makes service commitments that include fulfilling or responding to lending requests within 24 hours (Monday-Friday) and providing high-quality scanned material. In practice, however, the average turnaround time through RapidILL is less than 12 hours, significantly better than anything customers experienced before joining the RapidILL community. This is the result of several unique RapidILL features that streamline workflows, ensuring fast turnaround times and high-quality fulfillment.

  • As part of RapidILL onboarding, a holdings database is created, with a particular focus on journals. As a result, lending staff only receive requests for material their library owns and can lend, significantly reducing the time often spent today in many libraries handling ILL requests for resources they do not hold.
  • To further simplify lending, requests are automatically sent with the call numbers and locations, making it easy to retrieve the right resource.
  • From the borrower’s perspective, the process is completely automated, with no need for mediation. The RapidILL system instantly verifies that a requested resource is not available at the requesting library, nor via open access, and then identifies the lender best able to provide the material within 24 hours.

Each month, RapidILL automatically collates each member library’s resource-sharing statistics, including the number of requests submitted and received, how many were filled, and their turnaround times. Statistics are displayed in table and spreadsheet formats, with granular information down to the article title level. They are also provided in comparison with peer libraries’ system average and can be easily accessed at any time.

 

 

Product Highlights

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Turnaround time

Less-than-24-hour receipt of article and book chapter requests

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Smart routing

Dynamic request routing using an algorithm that utilizes load-leveling and time zone awareness

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Streamlined workflows

Automated processing to minimize staff time for request management

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Delivery options

The RapidX delivery service supports all major ILL protocols and facilitates transmissions between libraries using different platforms

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Peer-to-peer

Pod structure and prioritization configurations enhance consortial and partner resource sharing agreements

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Customer service

Industry leading support to maintain a high level of productivity

quote

I am absolutely dumbfounded
by the speed with which my
requests were processed.

quote

Faculty Member, University of Connecticut

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